Time Management for Busy Provisional and Early Career Psychologists

Starting a career in psychology is exciting but it can also feel overwhelming. Between managing clients, completing supervision hours, staying on top of documentation, and pursuing professional development, it’s easy for time to slip away.

As a provisional psychologist or early-career psychologist, managing the competing demands of your internship, study, and personal life isn’t easy. You’re learning new skills, adjusting to different work environments, and trying to meet deadlines - all while likely feeling like there’s just not enough time in the day. It’s hard, but with a few clever time management strategies and some self-compassion, you can ease the pressure and find a better balance.

Acknowledge That Learning Takes Time

One of the most important things to remember is that you’re still in the learning phase. Tasks that will eventually become second nature often take much longer in the beginning. Whether it’s writing detailed case notes or preparing a treatment plan, allow yourself the space to take longer than you would like. Being new to the field means you’ll need time to hone your skills, and that’s completely normal. Try not to compare yourself to more experienced colleagues, as their efficiency is the result of years of practice.

Prioritise Tasks and Set Boundaries

With so many responsibilities, it’s essential to prioritise. Break down your tasks into what needs to be done immediately, what can wait, and what can be delegated or simplified.  For instance, you can be better prepared for the National Psychology Exam if you set a study schedule. If you’re finding it difficult to juggle everything, talk to your supervisor or mentor. Let them know where you’re struggling - they can offer guidance on what truly requires your immediate attention and what can be postponed. This is also where setting boundaries becomes crucial. It’s okay to say no or to request more time if you’re feeling stretched too thin. Advocating for your needs in your placement or work environment isn’t a weakness - it’s a strength.

Create Structure with a Flexible Schedule

It can be tempting to jump from task to task as things come up, but creating some structure around your day can make a huge difference. Start by setting realistic goals for what you want to accomplish each day and week. While you can’t control everything, a flexible schedule allows you to stay on track while leaving room for unexpected situations. Try blocking out specific times for case work, client sessions, study for the NPE practice exam, and self-care. Be kind to yourself if things don’t always go to plan - adapt as necessary but stick to your priorities.

Take Breaks to Avoid Burnout

With the pressure to perform, you might feel like you need to work non-stop to get everything done. But pushing yourself too hard can lead to burnout, which only makes time management more difficult. Schedule regular breaks, even if it’s just a short walk or stepping away from your desk for five minutes. These small breaks give you a chance to reset, clear your mind, and return to your tasks with renewed focus.

Advocate for Your Needs

As a provisional psychologist, you’re in a unique position where you’re both learning and working, and it’s perfectly okay to ask for help when needed. Whether it’s negotiating deadlines, asking for more supervision, or requesting adjustments to your workload, don’t hesitate to advocate for yourself. By managing your time effectively and setting boundaries, you’ll not only improve your productivity but also maintain your wellbeing as you continue to grow into your role.

The early years of a psychology career are filled with challenges, but mastering time management can make them more manageable. By prioritising tasks, setting boundaries, and creating a manageable routine, you’ll set the foundation for a successful and fulfilling career.

Remember, even the best plans can fall apart sometimes. Be kind to yourself, adapt as needed, and celebrate your progress along the way. You’ve got this!

At Psychology Squared, we are psychologists ourselves so we understand the challenges and needs of both provisional and registered psychologists. It’s our mission to provide the guidance and resources to help your learning. Check out our Australian national psychology exam resources including our study groups, quizzes and videos to get the support you need.

If you want a more seamless log book experience, see our amazing logbook.

We also sell a Case Report Pack which can assist you complete the Case Report with heaps of example case reports, videos and a comprehensive guide.